Preparing for your Arrival in Cambridge
Once you have met all conditions from Board of Graduate Studies, then there are various things that it would be helpful for you to do, if at all possible, before you arrive in Cambridge, in order to ease your arrival.
Please also ensure you go to the Important Things To Attend To pages. Here you will find links to forms that need to be returned to the Librarian, Chaplain and Computer Officer.
1. Make sure you stay in touch with the College
The Graduate Administrator, Bethan Lewis, is your main point of contact with the College before you arrive in Cambridge and is also here to help for the duration of your course. You can contact the Graduate Office at email@example.com
All communication is done via email, so it is important that you stay in touch by this method. We already have your email address (or you would not be reading this page!) but if it changes during the summer, please let the Graduate Administrator know and also update your Applicant Self-service page. This will make sure that no important communications from either the College or University go astray.
2. Sort out your accommodation in Cambridge
The College aims to provide accommodation in one of our Graduate residences to all single full-time first-year research students admitted to the University by 1 September. Please note that there is no accommodation available for Graduates on the College Main site. Tenancy agreements run for 12 months from the Monday preceeding Matriculation, with a limited number of rooms available from 11 September for those with pre-sessional courses.
There is very limited College accommodation for couples. We recommend that you seek double accommodation on the private market as it is unlikely that we are able to offer such accommodation to new students.
If you are planning to live in private accommodation, please notify the Graduate Administrator so we can note that you will not need a Graduate room from us.
The Graduate Administrator will contact you soon after your admission has been confirmed with your formal accommodation offer. If you do not receive your accommodation offer within a week of your admission being confirmed, please contact the Graduate Administrator. A room will be allocated to you once we have received payment of £100 room deposit and confirmation of your arrival date.
A Tenancy Agreement and copy of the College's Occupancy Conditions will be sent to you via email in early September. You need to print one copy, sign and return to the Porter's Lodge on arrival.
Further information on life in the Graduate residences is given in Accommodation section of the College's website and in the Accommodation handbook, however a few of the most important things to note prior to moving in are given below:
No pets are allowed in College accommodation.
No smoking is permitted anywhere within College property.
No additional furniture may be brought into College accommodation unless for medical reasons
3. Inform the College of your date of arrival in Cambridge
Your Confirmation of Admission letter will show the date you are due to come to Cambridge and start your course. However, you should also check with your Department to see if there are any events being held that you should attend.
If you have been allocated a room in a Graduate Residence, your arrival date in Cambridge will already be logged by the Graduate Office. However, if your plans change, please notify us as soon as possible.
If you are not staying in our accommodation, please let us know when you intend to arrive in Cambridge so you can come to the College and collect your keys and University Card.
In any case, you must ensure that you arrive in Cambridge in time for Matriculation day on 29 September (so that you are able to be present at College for Matriculation into the University).
Tier 4 visa holders are subject to PBI (Points Based Immigration) monitoring are required by the UKBA to report to the Graduate Office with their passport and visa documents prior to Matriculation. If this applies to you, please come to the Graduate Office (1st floor of Bull front, opposite the Rushmore room) between 8.00am -12noon and 1-3.00pm Monday to Friday.
4. Inform the College of your funding arrangements
We ask all students to complete the Fianacial Information form prior to Matriculation. If you can provide the College with the address of your funding source(s) for your University and College fees, we can bill them directly. Please provide copies of any correspondence confirming your funding to the Graduate Office as soon as possible. Otherwise, you will personally be sent a bill for these fees soon after your arrival.
For most of you that are expecting a grant or loan, you will receive an email from Tutorial Accounts letting you know when to collect it.
For Clinical Vets or Medics: your loan is paid directly into your bank account by the Student Loan Company, once the College confirms that you have come in to residence for the new academic year. Anyone in this category not living in College accommodation must confirm with the Graduate Office that they are in Cambridge, and give us their Cambridge address.
For international students only: You will need to obtain provision for opening a Bank account in England. Banks in Cambridge will normally ask you to present a letter of support and approval from your bank in your home country.
When you have selected a bank to open an account with, you may also be asked for a proof of student status from the College. In this case, please email the full address of the bank concerned to the Graduate Office and a letter will be sent to your pigeon-hole in due course.
4. Make sure your vaccinations are up to date
Fill in and return the health questionnaire and, in addition, attend any subsequent appointments. This will enable the College to provide you with the support that you need.
You are strongly advised to have a Meningitis jab (MenMCAW conjugate) and flu vaccine as soon as possible. You can do this when you register with your Doctor. Meningitis can prove fatal, and most Graduates are in the highest risk category of catching the virus.
Remember to bring with you your National Health card (or number – note that this is not your National Insurance number), as this helps with the process of registration with a Cambridge doctor. If you do not have a medical card and do not know your NHS number, please contact your current doctor or local Health Authority before you arrive.
Tier 4 visa holders will need to pay an NHS surcharge of £150 per year as part of your visa application in order to access NHS medical services.